InboxDraft replyYou send
01Answer my email
Virtual EA
Your inbox sorted, with replies drafted for you to send.
- Triages your inbox and drafts replies
- Flags calendar conflicts
- Tracks follow-ups so nothing slips
Guides
AI setup guides
Plain-language guides for small business owners from a former guard company operator. Role guides set up one assistant at a time. Overview guides show the whole system, with examples from security companies.
- Get the guide
- Hand the pack to your AI
- AI drafts
- You approve
Role setup guides
Pick a helper for the job. Each guide is a branded PDF plus a full text pack for your AI. Version 1.0, November 2026.
Not sure which? Start here. Pick the job you want off your plate first.
Your listShortlist + draftYou approve
02Find new customers
Sales Prospecting
A short, sourced list of prospects worth contacting.
- Builds small, sourced prospect shortlists
- Explains why each prospect fits
- Writes first-touch and follow-up drafts
RequestsQueue + digestYou decide
03Keep track of what I promised
Chief of Staff
Every request and promise in one place.
- Keeps one intake queue
- Tracks commitments
- Batches non-urgent decisions into a digest
CalendarBriefYou approve
04Prep my meetings
Meeting Prep & Action Tracker
Walk into each meeting prepared, and leave with a clear action list.
- Writes briefs from your calendar and notes
- Keeps a sourced action list after each meeting
- Drafts follow-ups for your review
PacketMissing listYou send
05Check document packets
Document Intake Checklist
Know what is missing from a packet before you chase it.
- Checks redacted packets against your checklist
- Lists what is missing
- Drafts a request for the missing items
Your docsAnswer + sourceYou check
06Answer from my own files
Second Brain / AI Knowledge Base
Answers from your own documents, with the source shown.
- Answers from a small, curated set of documents
- Cites its sources
- Stays out of the rest of your drive
Your samplesDraft in your styleYou approve
07Write in my voice
Writing Voice & Brand Kit
Drafts written in your approved style and brand.
- Learns an approved style from your samples
- Uses your brand kit in drafts
- Does not invent logos, colors, fonts or claims
Best value
All seven helpers
$199 for all seven
Bought one at a time, the seven cost $343.
- All seven role guides
- PDF plus text pack for each
- Version 1.0. Not a subscription.
Important limits: educational guidance only, not legal, compliance or security advice. No guaranteed results. You need your own AI assistant subscription, plus the accounts the guide connects. Those are not included.
Overview guides: the system I use myself
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How to run the back office of a small business on AI, with client data kept out and nothing going out without your OK.
Get the guide → -
Set up a team of AI bots that watch your inbox, books and calendar, draft your messages, and never send a thing until you press Send.
Get the guide → -
Both Guides
$79
The full back-office system and the bot team that runs it, together for less.
Get the guide → -
The Operator Kit
$97
Both guides plus every template, ready to paste into your AI, your bots and your office.
Get the guide → -
What's safe to paste into AI, who approves what, and what never gets stored.
Get it free →
The paid overview guides above come with a 30-day money-back guarantee. If one isn’t useful, ask for a refund within 30 days.
Want it set up for you instead? Book a call.
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