InboxDraft replyYou send
01Answer my email
Virtual EA
Your inbox sorted, with replies drafted for you to send.
- Triages your inbox and drafts replies
- Flags calendar conflicts
- Tracks follow-ups so nothing slips
AI for small business
AI for small business owners, set up so nothing goes out without your OK
I set up AI assistants that draft your email, follow-ups and paperwork. You approve every one. Built by a former security company operator in Utah.
Start with a $49 role guide, or book a call and I’ll set it up with you.
Or grab the free AI rules checklist →Overview guidesBook a call
- You work with me directly
- Plain language
- Human sign-off built in
How the AI works
You stay in charge of what goes out
- 1You askOr an email, lead or form comes in.
- 2AI draftsA reply, follow-up, quote or brief.
- 3You approveRead it, fix it, OK it.
- 4It goes outOnly after your OK.
Anything that sends, pays or deletes waits at step 3.
Role setup guides
Pick a helper for the job
Seven setup guides, one AI helper each. Every guide is a branded PDF plus a text pack you hand to your AI. It drafts, you approve.
Not sure which? Start here. Pick the job you want off your plate first.
Your listShortlist + draftYou approve
02Find new customers
Sales Prospecting
A short, sourced list of prospects worth contacting.
- Builds small, sourced prospect shortlists
- Explains why each prospect fits
- Writes first-touch and follow-up drafts
RequestsQueue + digestYou decide
03Keep track of what I promised
Chief of Staff
Every request and promise in one place.
- Keeps one intake queue
- Tracks commitments
- Batches non-urgent decisions into a digest
CalendarBriefYou approve
04Prep my meetings
Meeting Prep & Action Tracker
Walk into each meeting prepared, and leave with a clear action list.
- Writes briefs from your calendar and notes
- Keeps a sourced action list after each meeting
- Drafts follow-ups for your review
PacketMissing listYou send
05Check document packets
Document Intake Checklist
Know what is missing from a packet before you chase it.
- Checks redacted packets against your checklist
- Lists what is missing
- Drafts a request for the missing items
Your docsAnswer + sourceYou check
06Answer from my own files
Second Brain / AI Knowledge Base
Answers from your own documents, with the source shown.
- Answers from a small, curated set of documents
- Cites its sources
- Stays out of the rest of your drive
Your samplesDraft in your styleYou approve
07Write in my voice
Writing Voice & Brand Kit
Drafts written in your approved style and brand.
- Learns an approved style from your samples
- Uses your brand kit in drafts
- Does not invent logos, colors, fonts or claims
Best value
All seven helpers
$199 for all seven
Bought one at a time, the seven cost $343.
- All seven role guides
- PDF plus text pack for each
- Version 1.0. Not a subscription.
Important limits: educational guidance only, not legal, compliance or security advice. No guaranteed results. Your own AI subscription and accounts are not included.
Overview guides
The system I use myself
My playbook and bot setup, with examples from security companies. 30-day money-back guarantee.
The AI-Powered Operator’s Playbook
$49
How to run the back office of a small business on AI, with client data kept out.
Get the guide →
Build a Bot Team Like Mine
$49
AI bots that draft your messages. Nothing sends until you press Send.
Get the guide →
Best value
Both Guides
$79
Both guides together, for less.
Get the guide →
Want every template too? The Operator Kit, $97See all guides →
Case study: a client company I consult with
28 website leads in 5 months
A rebuilt site and forms, new service pages, and AI bots that log leads and draft follow-up. A person approves every send.
28website leads in 5 months
5xGoogle clicks since June
1 in 5website leads became a client
6new client engagements
Impressions Jun 341 · Jul 707 · Aug 911 · Sep 1,012 · Oct* 826
*October through the 26th.
1 in 18
website visits come from ChatGPT, for a protective services client I consult with.
35 of 636 sessions over six months.
“Very helpful, a game changer really.”
Client details withheld. Leads from the company’s form logs; search data from Google Search Console; the ChatGPT figure from that client’s Google Analytics, shared with permission. We don’t claim the work alone caused the increase.
Want to talk about your business? Book a callWhat I help with
Two problems in most small businesses
Too much busywork
Email, quotes, invoices, follow-up.
- AI drafts, sorts and flags. You approve.
- Training on your real work, so it sticks.
Leads that slip
Good businesses lose work on slow follow-up.
- Every lead logged automatically.
- Follow-up drafted by AI, sent after your OK.
Without help: you write everything
MonRepliesQuotesLeadsInvoices
TueRepliesCallsFormsQuotes
WedRepliesLeadsInvoicesForms
ThuRepliesQuotesCallsLeads
FriRepliesInvoicesLeadsForms
With AI drafting: you review and approve
MonApprove
TueApprove
WedApprove
ThuApprove
FriApprove
An illustration of the idea, not a measurement.
Guardrails
What AI does alone, and what waits for you
AI does on its own
- Sorts and flags email
- Logs new leads
- Drafts replies, quotes and briefs
- Sets follow-up reminders
Waits for your OK
- Anything that sends
- Anything that pays
- Anything that deletes
- Schedule changes
Never goes in
- Passwords and access codes
- Staff files
- Private customer details
Plus a one-page AI-use policy for your staff.
Specialty offer · security agencies
If you run a security agency: get recommended by ChatGPT and Google
Websites built so ChatGPT, other AI tools and Google can find, understand and recommend your agency. See the results →
-
AEO Website Rebuild
$997 one-time · 2–4 weeks
- A new 5 to 8 page site: home, up to 4 service pages, about, and a quote page
- FAQ blocks and full schema on every page
- llms.txt added to the site
- Licenses and insurance shown at the top
- Quote form with conversion tracking
- Search Console and analytics setup, with AI-referral tracking
Pages for each state or metro area can be added later.
Audit only: $495. An AI-visibility baseline on ChatGPT, Gemini, Perplexity and Google AI Overviews, plus a 90-day roadmap. Credited toward the rebuild.
-
Ongoing Tuning & Support
$47/month
Cancel anytime.
- Ongoing tuning and support for the site I built for you
- AI-visibility check 60 days after launch
- Google Business Profile cleanup
Not sure which fits? Book a call. I don’t promise rankings or lead counts.
How it works
Four steps
Intro call (free)
I’ll tell you straight if AI isn’t worth it yet.
Game plan
We pick the 1–3 jobs worth handing to AI first.
Build
Tools, bots and pages connected to what you already use.
Guardrails and training
Approval rules, access limits and hands-on training.
About
An operator, not a tech vendor
I’m Todd McGuire, a former guard company operator in Utah with several successful exits. I run one of my own companies on AI agents, and nothing goes out until I approve it. I work with owners anywhere in the U.S.
Questions
Common questions
Do I need to be technical?
No. I do the setup and train you on your real work.
Will AI talk to my clients or staff on its own?
No. AI drafts and flags. A person approves anything that sends, pays or deletes.
What about customer and staff information?
It stays out. Each assistant gets only the access its job needs.
What’s answer engine optimization?
Making sure AI tools like ChatGPT can find and recommend a business. It works alongside Google SEO. I offer it to security agencies.
Last updated November 2026
Book a call
Get the busywork off your desk.
A free intro call. I’ll tell you plainly what AI can and can’t do for you.